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How to Apply for an Unlisted Job
Steps
- Know who should receive the letter. If you don't know, call the
company and ask. When the receptionist answers the phone, be pleasant and
confident. Give the operator your name, and learn the name of
the operator. Tell the operator the nature of your call; that you are
preparing a letter to introduce yourself for possible employment in the
(name of the) department. Ask the operator for the full name and job title
of the best person that should receive your letter. In most cases, the
operator will provide this information. If so, confirm the spelling of that
person's name, his or her exact job title, and the correct mailing address
that will ensure your letter will reach him/her directly.
The operator may
advise you that all employment inquiries must go through the Human Resources or
Personnel Department. Thank the operator by name, ask to be
connected, and start over. If you are advised to submit such a letter to
Personnel, do so; but ask for the name and address of the department head,
too; so you can send a copy to him/her.
- Date and address the letter:
- Date your letter with the same
date you will actually mail it. Drop down two lines and
- include the full
name and title of the recipient before the company name, i.e.,
(First line)Mr. Department Head, Vice President of Marketing (Next line)The
Widget Company (Third line)West Elm Street, Unit 12, and (Next line)Pleasant
City,
ST 12345. (Drop down two lines.)
- Reference the nature of your writing: (Type) RE: Consideration for
Employment. (Drop down two lines.)
- Insert the greeting: Dear Mr. Department Head (Drop down two lines)
- Write your letter, practice first. Focus on the company, the
position, and your qualifications. You should have no more than three
paragraphs.
- Compliment the company, i.e., "Having read the recent
article in Schmutz Magazine entitled Blah, Blah, Blah", my long-time desire
to join the talented and qualified marketing staff at the Widget Company is
reinforced. Or, "The Widget Company has a reputation in Pleasant City as an
active participant in the community, a role model for professional integrity,
and the producer of quality-made widgets. It is for these reasons that I have
enclosed my resume in anticipation of joining the Widget Company's talented,
qualified Advertising staff." (Drop down two lines to write the next paragraph.)
- Include as much information about yourself and your qualifications for
this target job as possible, without repeating what the reader will learn
in your resume. Such as, "As a recent Media Relations graduate from Pleasant
City University, and a life-long, continuing resident of Pleasant City, my
professional goal is to utilize my education, share my own ideas, and to be
enriched by the experiences and knowledge of my colleagues." Or, "By joining
the Widget Company's marketing team, I will have opportunity to share 22 years
of professional experience, as well as expand my knowledge and techniques through
the experiences of my colleagues." (Drop down two lines to write the next
paragraph.)
- Thank the reader and encourage him/her to contact you: "Thank you,
Mr. /Ms. Head of the Department, for taking time to review my enclosed resume
and considering me for a position with the Widget Company. I am available for
personal interview at your convenience. I anticipate meeting with you very
soon." (Drop down two lines to close the letter.)
- Close the letter with "Respectfully". (Drop down 4 lines to make
room for your hand-written signature in blue ink.)
- Type your name. (Drop down two lines.)
- CC (it means Carbon copy) If a person in addition to the addressee
will received a copy of the letter, insert the name of that person.
- Enclosures: Resume
Tips
- Use personal letterhead if possible. (Create your own letterhead on
your personal computer. Center your full name, address, phone number and e-mail
address.) Use quality, professional paper stock and a coordinating envelope
(preferably the same paper as you used on your resume.) Select an off-white,
light beige or slightly grey color paper. No pinks, no blues, no yellows, no
flowers, no cute drawings, no stripes or design of any kind. And NO scented
paper!
- Refrain from revealing personal information such as "my
girlfriend/boyfriend and I just got engaged but we can't get married until
we both have jobs"; or "I still live with my parents, but I want to
move out", or "My wife/husband just left me because I can't get work,
so I really need this job."
- You don't have to know there is an available position with
your target company. Submit your resume along with a cover letter to the
Human Resources or Personnel department cold. In your cold letter,
let the company know of your interest in the event a suitable position becomes
available.
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